How to Change the Time Zone for Outlook Calendar Meetings

If a meeting time looks wrong

 If the same meeting appears at different times on different devices or applications, check the meeting carefully before changing it.

Do not manually change your device time zone to correct the meeting.

For assistance, contact your IT support team.

How do I fix my stand-alone Outlook calendar meetings?

Use Outlook calendar on the web to make fix meetings.  

  1. Open the stand-alone meeting and click on the date and time:Uploaded image
  2. In the dropdown, click on the Globe icon beside the meeting time and change the time zone to (UTC-07:00) Pacific Time (British Columbia):

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  3. You will receive a “Reset Time Zones” confirmation window:

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  4. Click Yes and confirm the time zone is now showing correctly as (UTC-07:00) Pacific Time (British Columbia):

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  5. Click Save to save the change. 

 

 

How do I fix recurring Outlook calendar meetings?

Use Outlook calendar on the web to fix meetings.

  1. Open a meeting in the series and click on Show all instances.Uploaded image
  2. Look for any instances of the meeting that no longer appear in the series or have different times and make a note of them. Once you have noted all these instances, click Back to event details.Uploaded image
  3. Along the top of the window, click Edit series to apply all changes you will make to the entire series.Uploaded image
  4. Click on the date and time:Uploaded image
  5. In the dropdown, click on the Globe icon beside the meeting time and change the time zone to (UTC-07:00) Pacific Time (British Columbia):Uploaded image
  6. You will receive a “Reset Time Zones” confirmation window:Uploaded image
  7. Click Yes and confirm the time zone is now showing correctly as (UTC-07:00) Pacific Time (British Columbia):Uploaded image
  8. Click Send. You will see an “Edit series” window.

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    Click Save to save the changes and send them to all meeting attendees.
  9. Review any modified or deleted calendar items you noted in Step 3. Reopen the series and click show all instances
  10. Verify that Outlook did not recreate any previously deleted calendar events.
  11. Find the calendar events with previous changes to their date and/or time.
    1. Verify the time zone is correct on the item and change to (UTC-07:00) Pacific Time (British Columbia) if necessary (repeat steps 4-7 on the event).
    2. Verify the modified time is correct and change if needed.

 

How do I fix our shared mailbox?

Use Outlook calendar on the web to fix meetings.

  1. In the calendar tab, make sure you have the shared mailbox selected in the left-hand side list of calendars.
  2. If it isn't in the list, add it by clicking Add calendar.Uploaded image
  3. Search for the shared mailbox in the “Enter a name or email address” text field and select it from the drop-down list. Click Add.
  4. To fix stand-alone meetings in the shared mailbox calendar, see the “How do I fix my stand-alone Outlook calendar meetings?” question above.
  5. To fix recurring meetings in the shared mailbox calendar, see the “How do I fix recurring Outlook calendar meetings?” question above.

 

Can I fix calendar items as a delegate?

You can make corrections to any calendars that you help to manage. Follow the same steps as you would for your own calendar. Use Outlook calendar on the web to fix meetings.

  • To fix stand-alone meetings, see the “How do I fix my stand-alone Outlook calendar meetings?” instructions above.
  • To fix recurring meetings, see the “How do I fix recurring Outlook calendar meetings?” instructions above.
  • NOTE: As a delegate you may or may not have access to view and edit private meetings.
    • If you do have access to edit private meetings, you may fix the meetings by following the instructions above.
    • If you do not have access to edit private meetings, the calendar owner must fix these them.

 

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